Executive/ Honorary Officers Sub Committee

You can download a copy of this Example executive sub committee remit here.

Name of sub committee

My-Organisation-Name Executive Sub Committee

NB  Some management committees call themselves ‘Executive Committee’, in which case they are in fact the full committee and work to the constitution.  This remit is for a delegated sub committee only.

Rational  (as this sub committee is potentially very powerful it may be worth stating the rational for having it as an addition to the standard sub committee remit)

As the full committee only meets quarterly it is the purpose of the executive committee to prepare for each meeting so that the full committee meetings are productive and well run.  The executive committee will also action matters that cannot wait for the next full quarterly committee meeting.

Its purpose

*Option 1: [state purpose in negative terms]

The executive committee may act on behalf of the management committee between regular meetings with the following limitations:  It may not (without express written authorisation)

Amend the constitution

Wind up the organisation

Dismiss or recruit the head of staff

Enter into major contracts

Start litigation or other legal action

Change a committee approved budget

Start or end projects/activities that are in the annual plan.

*Option 2: [state purpose in positive terms]

The executive committee may act on behalf of the management committee between regular meetings in these specific areas:

Hearing reports from Fundraising Sub Committee and recommending action as necessary.

Hearing reports from the Finance Sub Committee and recommending action as necessary.

Hearing reports and appeals to the committee on personnel issues such as grievance, disciplinary, regarding etc.

Hearing reports from any other sub committee as appropriate.

Plan the agenda for the full committee meeting.

Plan the AGM.

* chose the most suitable for your situation

If delegated, any specific authority and if so define it

Delegated authority to act on behalf of the Management Committee limited only by any limits stated above under ‘purpose of the committee’.

Who the chair is/ how it is chaired

Chaired by the Chair of the Management Committee,

Who the members are

The Chair of the Management Committee

The Chairs of all standing and ad hoc sub committees

The Treasurer

Any other officers of the Management Committee such as Secretary, Vice-Chair etc.

The Coordinator

Any other committee member agreed by the full committee.

How often/when it will meet,

To meet between each full committee meeting and ad hoc meetings as required.


How it will report (i.e. verbal report to each full committee meeting)

There will be a written report to each full committee meeting given by the chair of the sub committee.

How long it will be in existence

This is a standing committee.

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A Word About Words

This site is aimed at those who govern (control) small organisations - whether they are charities, companies, both or neither. Those who govern them may be called a variety of names. We have chosen to use mainly 'management committee' and occasionally 'committee member' or 'trustee'. more...
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