You can download a copy of this Example executive sub committee remit here.
Name of sub committee
My-Organisation-Name Executive Sub Committee
NB Some management committees call themselves ‘Executive Committee’, in which case they are in fact the full committee and work to the constitution. This remit is for a delegated sub committee only.
Rational (as this sub committee is potentially very powerful it may be worth stating the rational for having it as an addition to the standard sub committee remit)
As the full committee only meets quarterly it is the purpose of the executive committee to prepare for each meeting so that the full committee meetings are productive and well run. The executive committee will also action matters that cannot wait for the next full quarterly committee meeting.
*Option 1: [state purpose in negative terms]
The executive committee may act on behalf of the management committee between regular meetings with the following limitations: It may not (without express written authorisation)
Amend the constitution
Wind up the organisation
Dismiss or recruit the head of staff
Enter into major contracts
Start litigation or other legal action
Change a committee approved budget
Start or end projects/activities that are in the annual plan.
*Option 2: [state purpose in positive terms]
The executive committee may act on behalf of the management committee between regular meetings in these specific areas:
Hearing reports from Fundraising Sub Committee and recommending action as necessary.
Hearing reports from the Finance Sub Committee and recommending action as necessary.
Hearing reports and appeals to the committee on personnel issues such as grievance, disciplinary, regarding etc.
Hearing reports from any other sub committee as appropriate.
Plan the agenda for the full committee meeting.
Plan the AGM.
* chose the most suitable for your situation
If delegated, any specific authority and if so define it
Delegated authority to act on behalf of the Management Committee limited only by any limits stated above under ‘purpose of the committee’.
Who the chair is/ how it is chaired
Chaired by the Chair of the Management Committee,
Who the members are
The Chair of the Management Committee
The Chairs of all standing and ad hoc sub committees
Any other officers of the Management Committee such as Secretary, Vice-Chair etc.
Any other committee member agreed by the full committee.
How often/when it will meet,
To meet between each full committee meeting and ad hoc meetings as required.
How it will report (i.e. verbal report to each full committee meeting)
There will be a written report to each full committee meeting given by the chair of the sub committee.
How long it will be in existence
This is a standing committee.