Proposal Letter

Invitation to become a Patron of MyOrganisationName

Once you have narrowed down your search to a few individuals send them a brief letter setting out your proposal.

The minimum you should state is:

·    Who you are and what you do
·    Make clear that you are looking for a Patron
·    Details of who they should contact (ideally the Chair)

You can download a copy of this Patron Invitation letter here.


Dear Name,

I am writing to you as chair of MyOrganisationName.  [Insert short description i.e. work with single teenage mums in the Houghton area of town to help improve parenting skills and enable them to finish their education…… ]  We  have been operating for ten years and feel that now is the time to raise our profile/ seek the support of notable local politicians/ seek endorsement from an expert in this area/etc*

I have therefore been asked to approach you on behalf of the committee to see if you would consider becoming the patron of MyOrganisationName.

I have enclosed some information about us as well as the address of our website ( which gives a good indication of the work that we do.  I would be delighted to have the opportunity of telling you more about us.  We have an open day next month that you would be welcome to attend or alternatively I would be very happy to meet with you at a time and place of you convenience.

Please don’t hesitate to contact me at 1234 567890 if you would like to discuss this proposal further.

Yours faithfully,

Jan Bloggs


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A Word About Words

This site is aimed at those who govern (control) small organisations - whether they are charities, companies, both or neither. Those who govern them may be called a variety of names. We have chosen to use mainly 'management committee' and occasionally 'committee member' or 'trustee'. more...
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