Role Description
Management Committee Member of My-Organisation-Name
The Committee’s roles
1 All
members of the committee undertake to actively govern the organisation, directing
and controlling the organisation through collective decision making.
(Details of 2, 3, and 4 to be agreed when
joining the committee - tailor wording to each m/c member. Not all will want to, or be able to take on
all these roles):
2 To
make my areas of expertise known and to undertake to make my advice and
expertise available to the committee, staff and volunteers as required.
3 To
manage one or more staff, volunteers or projects (for instance managing the
Coordinator, or managing the production of the newsletter).
4 To
do work (staffing a helpline, answering correspondence, filling out grant
applications, changing hearing aid batteries, sitting as a representative on
outside bodies etc).
The Governance role
Together
the Management Committee Members will:
•Determine Mission and Strategy – actively
take part in setting the organisation’s direction and determining how it will
get there though the annual planning process and the business plan/strategic
plan.
•Accountability – agree to be held to
account for the actions of the organisation and to hold those who carry out the
work (staff and/or volunteers) to account.
•Look after the committee – play my
part in committee renewal, contributing to the recruitment and induction of new
trustees. Contribute to effective
decision making and information sharing processes, positive group dynamics, and
take part in reflection, learning and development as necessary.
•Safeguard assets - acting as custodian of the assets,
tangible (money, property etc) and intangible (organisation’s reputation and
name), ensuring that assets are used appropriately and constitutionally. Ensuring that there are sufficient assets for
the organisations survival.
•Be an ambassador for the
organisation, representing the organisation and linking the organisation to its
stakeholders, such as members, the community, funders etc.
•To contribute to the recruitment,
selection and supervision of the head of staff as appropriate.
Conduct 1
I agree to:
·
Be
active – attending all meetings if possible.
·
Act
jointly – exercising no powers on my own unless powers have been specifically
given to me by the committee (minuted at a proper
meeting).
·
Act
constitutionally (and within the law) – make sure that the organisation acts
within the powers and objects (remit) set out in your constitution. Including following the constitution on how
meetings are run and how the committee is recruited.
·
Act
in the interests of the beneficiaries – putting myself in the beneficiaries’
position and make decisions that are best for them.
·
Act
reasonably and honestly at all times.
·
Have
a duty of care – act prudently and reasonably.
·
Not
delegate control and accept ultimate responsibility and accountability for what
is delegated.
·
Not
benefit personally – unless allowed specifically in the constitution or by law.
·
Avoid
conflict of interest – abiding by the organisations written process/policy and
elsewhere avoid the appearance of conflicts of interest.
Conduct 2
I agree to:
·
Strive
to attend all meetings, sending apologies to the chair for necessary absences.
·
Prepare
for the meeting by reading the agenda, papers and emails before the meeting.
·
Talk
to the chair before the meeting if you need to clarify anything.
·
Arrive
on time. Stay to the end.
·
Participate
fully in the meeting;
o
Listen
to what others have to say and keep an open mind.
o
Contribute
positively to the discussions.
o
Try
to be concise and avoid soliloquies/speeches.
·
Help
others concentrate on the meeting.
Discourage side conversations.
·
Have
the best interests of the organisation/beneficiaries in mind at all times.
·
Draw
attention to any potential conflicts of interest that may arise in the meeting.
·
Fulfil any
responsibilities assigned to you at the meeting and be prepared to report back
on your progress at the next meeting.
Qualities
Management
Committee Members should: