Sample Documents
Job/Role Descriptions
Template
A basic template for a universal role description
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Management Committee Member
An example of a completed version of the basic template
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Chair
The basic template with specific additions for a chair
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Secretary
The basic template with specific additions for a secretary
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Treasurer
The basic template with specific additions for a Treasurer
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Recruitment Documents
Qualifications - Charity
A handy summary of who can and can’t be a charity trustee
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Qualifications - Company
A handy summary of who can and can’t be a company director
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Standard Declaration (new appointments) - Charity Commission
The standard declaration that new charity trustees must complete
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Appointment of Director Form (for registered companies)
The form to complete and return for each new committee member if you are a company limited by guarantee
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Nomination Form (self nomination)
If your constitution allows individuals to nominate themselves
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Nomination Form (nomination by others)
If your constitution requires nomination by others – such as a member organisation
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Advert
The key points that you should include in your advertisement
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Welcome Letter
A letter from the chair to mark the arrival of a new committee member
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Induction Process
What to include in an induction/welcome pack and a suggested schedule of meetings
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Skills Audits
Template
A template for a basic skills audit
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Samples Skills Audit 1
An example of a typical skills audit (from LVSC) that can be completed by individuals
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Sample Skills Audit 2 (Competencies Approach)
An example of a skills audit taking a competencies approach - a non-standard approach but looking at more appropriate committee skills
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Sample Skills Audit 3
Another example of a typical skills audit aimed at individuals
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Conflict of Interest
Sample Policy
A template for a conflict of interest policy that covers all the basics that should be included
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Sample Register of Members' Interests
A simple form to record each committee member’s interests
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Codes of Conduct/Governance Codes
Template
A template that covers the four main approaches to a governance code with explanatory notes to help you customise it
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Basic Code
An example of a basic code suitable for a new committee
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Comprehensive Code
An example of a comprehensive pragmatic code suitable for more developed committees
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Learning to Fly
Developed by the Governance Hub for small organisations in response to the full National Code (see below). More a governance checklist than a code
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National Code
A comprehensive (42 page) code developed by a group of National Charities. More suited to established charities with committee support staff
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Sub Committee Remits
Template
A template for drawing up the remit of a sub committee
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Finance
An example of a remit for a finance sub committee
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Fundraising
An example of a remit for a fundraising sub committee
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Executive/Officers
An example of a remit for an executive/ honorary officers sub committee
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Personnel
An example of a remit for a personnel/HR sub committee
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Meetings
Check list for organising a meeting
A handy reminder of what to do before, during and after the meeting
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Organising AGMs
Two old but good NACVS guides on running an AGM
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Patrons
Proposal Letter
A letter inviting an individual to become a Patron
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Agreement Letter
A letter of agreement setting out what you can expect of the Patron and what they can expect of you
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